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New York Car Bill of Sale Form Free Template – Word | PDF

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A New York car bill of sale is a legal document that serves as evidence of the transfer of ownership of a motor vehicle from a seller to a buyer. It is a crucial document in the process of buying or selling a car in the state of New York and helps protect the interests of both parties involved. The key components of a New York car bill of sale include specific information about the vehicle, details about the buyer and seller, and the terms of the sale.

Heading and Introduction:

The document typically starts with a heading that clearly identifies it as a “Bill of Sale” and includes the date when the sale is taking place. The introduction may include a statement declaring that the seller is the legal owner of the vehicle and has the right to sell it.

Vehicle Information: The most critical component of a New York car bill of sale is the detailed information about the vehicle being sold. This includes the make, model, year of manufacture, vehicle identification number (VIN), odometer reading, and color. Accurate and complete information about the vehicle ensures that both parties are on the same page regarding the transaction.

Seller Information: The bill of sale includes information about the seller, such as their full name, address, and contact information. This information is crucial for establishing the seller’s identity and contact details for any future correspondence or legal matters related to the sale.

Buyer Information:

Similarly, the buyer’s details are also included in the document. This includes the buyer’s full name, address, and contact information. Accurate buyer information is essential for record-keeping and, if needed, for legal purposes.

Sale Terms:

The terms of the sale outline the conditions under which the transaction is taking place. This section may include details such as the sale price, the method of payment, any applicable taxes, and the date of the sale. Both the buyer and the seller should carefully review and agree upon these terms before signing the document.

Odometer Disclosure Statement: By New York State law, the bill of sale must include an odometer disclosure statement. This statement confirms the accuracy of the odometer reading at the time of the sale. It is a legal requirement to prevent odometer fraud and ensure transparency in the transaction.

As-Is Clause: Many car bills of sale include an “as-is” clause, stating that the vehicle is sold in its current condition, and the seller makes no warranties or guarantees regarding its condition. This clause protects the seller from potential legal claims related to the vehicle’s condition after the sale.

Signatures and Notarization:

Both the buyer and the seller must sign the bill of sale to make it legally binding. In some cases, notarization may be required for additional legal validity. The notary public confirms the identities of the parties involved and verifies that they signed the document willingly.


In conclusion, a New York car bill of sale is a crucial document in the process of transferring ownership of a motor vehicle. Its key components include detailed information about the vehicle, seller and buyer details, terms of the sale, odometer disclosure, and often an as-is clause. Both parties must carefully review the document and agree to its terms before signing. The signatures, and possibly notarization, make the document legally binding and provide a clear record of the transaction. Having a comprehensive and accurately filled-out bill of sale is essential for a smooth and legally sound vehicle transfer process in the state of New York.

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